Protecting Employment Contracts and Agreements with Biometrics

Here's a nightmare scenario that keeps HR managers up at night.

You hire someone remotely. They sign the employment contract, the NDA, the company policies; everything's by the book. Three months in, they leak sensitive information to a competitor. When you move to enforce the NDA, they claim they never signed it. "That wasn't me," they say. "Someone else must have used my credentials."

Now you're stuck. You have a signed document, but can you prove beyond doubt that they signed it? With a standard e-signature, maybe not. And that "maybe" just cost you proprietary information, competitive advantage, and potentially millions in damages.

You may think what you have is strong, and it is, but with a loophole, a contest in law boils down to who has the stronger case. What if you could avoid going there?

The HR Fraud Problem

Employment fraud is more common than companies want to admit. Fake references, inflated credentials and forged documents aren't rare edge cases anymore. They're calculated risks that dishonest candidates take, betting that companies won't dig deep enough to verify everything.

And when it comes to signed documents, the fraud gets even easier. Someone receives a signing link via email. They forward it to someone else. They claim later that their email was hacked. They dispute the signature altogether.

Without strong identity verification at the point of signing, you're vulnerable. With identity verification at the point of signing, not only are you on firm grounds, you literally deter those dishonest actors.

The Risk of Unsigned or Disputed Documents

Think about what your employees sign:

• Employment contracts defining terms, compensation, and obligations
• Non-disclosure agreements protecting trade secrets
• Non-compete clauses preventing them from joining competitors
• Company policy acknowledgments (harassment, data security, etc.)
• Remote work agreements outlining expectations

Every single one of these documents protects your company, but only if they're legally enforceable. And they're only enforceable if you can prove who signed them.

Standard e-signatures give you some level of protection. But in a serious dispute, especially one involving significant financial stakes or proprietary information, they might not be enough.

E-Signatures Plus Biometrics

This is where HR departments are getting smart. They're using e-signature platforms, yes, but they're layering in biometric verification to lock down identity proof.

Here's how it works in practice:

1. You send a new hire their employment documents
2. Before they can sign the documents, they must verify their identity with government ID plus face scan
3. The system confirms they're a real person, live and present, matching their ID
4. Only then can they view and sign the documents
5. The biometric verification data is embedded in the final signed document
6. You have ironclad proof of who signed, when, and with verified identity

No disputes. No "that wasn't me." No wiggle room.

Remote Onboarding Example

Let's say you're hiring a marketing manager based in Montego Bay, but your office is in Kingston. You're not meeting face-to-face, so everything's happening digitally. You need them to sign:

• Employment contract
• NDA covering your client lists and strategies
• Remote work agreement
• IT security policy

Without biometric verification, you're trusting that the person on the other end is who they claim to be. With biometric verification, you know they are. They've proven it with their ID and their face, in real time, before signing anything.

Later, if there's a breach or a dispute, you have documentation that would satisfy any court in Jamaica—or anywhere else.

The Bottom Line for HR

Hiring is expensive, onboarding takes time, and protecting your company from bad actors is non-negotiable. The best time to lock down identity is at the very beginning of the employment relationship,before someone has access to systems, data, or confidential information.

Biometric signatures make that possible. They turn your employment agreements from standard contracts into legally bulletproof documentation.

Cleared™ helps HR departments protect employment agreements with biometric-verified signatures. Onboard new hires remotely with confidence, knowing every signature is backed by identity verification that stands up in court.

Learn more about digital signatures at Cleared™, start your first verification order, and build a trustworthy, legally protected team from day one.